People in different locations can communicate like they are in the same room using video conferencing which integrates video, audio and peripherals through the transmition of synchronized images and verbal communications between the parties to enable two or more people to communicate over some type of telecommunications lines. For a video conferencing to function, there must be video cameras, microphones, appropriate computer software, computer equipment and any other peripheral device which allows integration with the transmission lines for the information being communicated to be relayed. First, analog information is recorded by the microphones and cameras and then it broken down into discreet units which is later encoded by the Codec to a digital signal that can then be transmitted to a codec at the other end, which will retranslate these digital signals back into analog video images and audio sounds.
However, voice activated video conferencing can easily be disrupted by background noise which causes it to jump around hence the participants should ensure that the microphones are mute when they are not speaking.
Video conferencing systems help organizations to cut down travel expenses since it facilitates people located remotely to meet up without having to travel. Apart from that, a video conferencing systems enables a company to make quick decisions and actions during times of emergency as well as saves them time since the participants in decision making process do not have to make any physical appearance. Video conferencing also allows for business meetings, seminars, and training sessions to be conducted. Organisations can also be able to make presentations to the important members of an organization even if they are separated by long distances hence better sharing of data and knowledge.
Even if one has a professional installer they should know what needs to be done before holding a conference to eliminate problems which may cause delays. To completely eliminate problems which may cause the delays during the video conferencing installation process, one has to be aware of what needs to be done before initiating the conference so that they can be able to deal with it even when the professional installer is not around. One should ensure that they have prepared the room for conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items before the video conferencing installation. Video conferencing installation requires preparation of the conference room for conditioning and ventilation and fit of the conferencing equipment, power check and organising furniture.